There are many decisions to make when you are planning your next social or business event. The biggest decision, however, is choosing the perfect venue for your event. The venue you pick will have a significant impact on the success of the function.
To help you make an informed decision, let’s look at some of the key factors to consider when looking for the ideal event venue to host your special event.
1. Location of the Event Venue
Location is definitely the first thing you’ll need to consider. For instance, you may be looking for a space that offers a city atmosphere, or one that has a waterfront vibe. With most venues, you’ll have to choose between one or the other. But if you’re lucky you’ll be able to find an event venue that boasts a city-feel with a waterfront view. For instance, if you are in the New York City area, you may want to pick a unique venue such as Ten Ton Studio which provides its guests with a Brooklyn waterfront event space.
If your event is local, look for a venue that is within a reasonable distance from a majority of your attendees. If you have many attendees traveling from far and wide then get a venue near the airport or close to hotels.
Do not forget to factor in other issues such as traffic and parking, as the last thing you want is to have your attendees arriving late and frustrated after being caught up in traffic for hours.
You can also provide your attendees with location pins, maps, and driving directions to the venue to avoid last-minute cancellations and late arrivals. Find ways to make it easier for the attendees to find the venue.
2. Décor and Ambience
You want your event to be a memorable occasion so pay attention to the type of décor offered in the venue.
A good event studio such as Ten Ton Studio in Brooklyn, NY, has ample and versatile spaces that can be decorated to suit any type of event. Make sure the ambiance and decorations provided in the venue match the feeling of the occasion.
Take note of accessibility too. By accessibility, we mean the way the venue is structured to meet the needs of all your guests including those with special mobility needs.
You can always tell how the venue is structured to meet the needs of your attendees by looking at some of the pictures of past events held in the same venue.
3. Size of the Event Venue
When it comes to size, you’ll need to consider your guest list to determine if the venue is large enough to accommodate all the expected attendees.
For example, if the management says the venue can accommodate 200 guests, and your guest list has 300 invites, this may not be the ideal venue for your event. It also doesn’t make financial sense to hire a large space for a small number of guests.
Think along the lines of comfort and easy flow of traffic inside the event venue. You need to ensure that there is enough space in the venue to make everyone feel comfortable. Make sure that there is also enough space for mingling and even dancing when the situation calls for it.
4. Services and Amenities
There are several small things that can make or break the success of your event. For instance, a venue without the right sound technology or poor lighting is a recipe for disaster.
Make sure there are enough power outlets just in case some guests need to charge their phones. Make sure to ask if they’ll provide technical gear or if you need to bring your own.
Ask if the venue also provides catering services if you don’t plan to hire your own caterer. Ideally, a good venue should be able to provide a few add-on services to make your work easier, rather than having to hire 3 or more outside vendors for services that the venue provides.
Hire a Full-Service Brooklyn Waterfront Event Space at Ten Ton Studio
If you are looking for a full-service Brooklyn waterfront event space you can’t go wrong with Ten Ton Studio. The premier event space rental is located inside the historic Brooklyn Navy Yard between Vinegar Hill and South Williamsburg.
At Ten Ton Studio, we go to great lengths to make your event a memorable occasion. Whether you are planning to host a birthday party, a company end-year party, a wedding, an anniversary, a bar Mitzvah, or any other celebration, we have the right space and services for your needs.
We are also experienced in hosting and managing different types of events including commercial product launches and fashion shows. Our centrally located event venue is not only spacious but quite versatile too. It can be decorated to suit the type of event you plan to host.
We are always willing to handle every aspect of your event. Just call us at 918.228.6924 to schedule a tour or contact us today to make your booking.
