Renting an event space in Brooklyn, NY can be overwhelming if you don’t know where to begin looking. There are so many choices available on the market right now, which can leave you wondering how to narrow it down to only the best options. Here are tips to help you find the best event space rental in Brooklyn, NY that will provide everything you need while remaining within your budget, too!
1.Determine Your Budget
How much are you willing to spend on your event space rental? There’s a wide variety of price ranges when it comes to venue rentals.
You can find venues that range anywhere from $0 – $10,000. The specific details of your event will determine the budget that you should expect to allocate to your venue.
Make sure you’ve figured out what you’re willing to spend before starting your search. Otherwise, you’ll be disappointed and have wasted your time looking at prices that exceed your budget.
2. Consider the Location
Brooklyn is a wonderful place to host your event. It has a variety of venues that are perfect for any event and the surrounding areas have a lot to offer as well.
Make sure you take into consideration the location before choosing an event space. If you’re hosting your wedding reception at an outdoor venue, make sure it’s not too far from the hotel where your guests will be staying.
Likewise, if you’re hosting a corporate party, don’t choose a venue that is far away from public transportation. The only way people will attend your event is if they can get there easily!
3. Consider What Type of Event You’re Planning
Different types of events require different types of spaces. An important question to ask is whether or not the venue you are considering has the capacity for your guest list size.
Some venues may be limited by how many seats or tables they have available, which could affect how much food or alcohol can be served. The next question is about style: does this venue meet your aesthetic needs?
For example, some brides might want a more rustic feel while others might want something more sleek and modern. Every event planner wants to find a venue that feels like it fits them!
4. Choose the Right Size
When it comes to event space rentals, you have a lot of options. You can rent a small room for only a few people or rent out the entire venue if you’re hosting something really big.
But before you dive into renting a space and making all your arrangements, here are some important questions to ask yourself when looking for the right size:
- How many people will be attending?
- Do I want to do any catering or cooking on-site?
- Do I need any equipment or services that come with the space rental fee? (e.g., A projector)
- What kind of layout do I want?
5. Ask About Amenities
What amenities do you need at your event space rental in Brooklyn? That depends on the type of event and the number of attendees. It’s best to ask yourself:
- Is there a need for a kitchenette or food service area?
- What are the room dimensions needed?
- Do I need audio/visual equipment available to rent or purchase that will be used during my event?
- Do I want chairs provided by the venue or am I bringing my own seating arrangements?
- How many restrooms will be necessary for my guest count and how accessible is the venue to persons with disabilities and elderly guests?
6. Book In Advance
Booking event space rental in advance is a great way to save money and ensure your event will be successful. Start by checking availability at the venue of your choice and then request a quote.
If you’re planning on paying with a credit card or by check, ask about their payment policies before booking.
If you need flexible pricing or want to know what the cancellation policy is before booking, contact them directly to find out more information.
Innovative Event Space Technology Integration at Ten Ton Studio in Brooklyn, NY
The event space rental industry is a highly competitive business and the best way to stand out is through technology.
Does the space have Wi-Fi that can accommodate dozens of people or even a live video stream? Is there enough bandwidth to handle everyone logging on at once?
If you’re looking for a tech-friendly venue in Brooklyn, try checking out Ten Ton Studio – a full-service photography studio that also serves as an event space at the Brooklyn Navy Yard. We have a large open floor plan that’s perfect for events of all sizes.
Contact us today to make your booking!
